- Step 1
Documents in
A client drops a bill in their Drive folder, or your team uploads it. Mendiola reads it and sends it to Jaz as a draft bill. In the Philippines it checks the BIR's invoicing rules first, when vouching is on.
MendiolaDocumentsCalderon Studio, purchasesFile Supplier Total Status acme-4417.pdf Acme Supply 2,480.00 Draft in Jaz linea-0932.jpg Linea Print 1,126.40 Draft in Jaz northwind-2210.pdf Northwind IT 8,800.00 Reading Arrived from the client's Drive folder, 14 Oct
- Step 2
Books checked
On the schedule an admin sets, Mendiola runs the month through its close checks. What it can settle by itself, it ticks. What needs judgment, it turns into a proposal with its reason, and waits.
Mendiola proposes, a person approvesOctober close checks2 proposals- Every bank account reconciled to the statement
- No draft documents left in October
- Opening balances agree with September
- Tax accounts roll forward
- !3 card lines unmatched: matches proposed by printed invoice number
- !Harbor Properties not billed in October: accrual drafted
- Step 3
Close reviewed
The closing review reads the period and computes every statement line against the comparative, at the materiality you set. A line that moved and cannot be explained becomes a query, with its figures attached.
Mendiola, then your reviewerClosing review, OctoberMateriality 5%Line Oct 2026 Oct 2025 Move Revenue 182,400.00 171,950.00 6.1% Salaries 64,200.00 62,880.00 2.1% Rent 9,850.00 0.00 New QueryRent was nil last October and is 9,850.00 this October. Is the lease new, or was last year's rent posted elsewhere?
- Step 4
Signed and locked
A partner signs the period off. Mendiola warns about anything still open; it never blocks and never signs. Then an admin locks the books in Jaz through the month end, and every account is read back to prove it held.
A personOctober 2026Signed off- Review requested by Mendiola after a clean automated close, 3 Nov
- Closing review finished, 1 query answered, 4 Nov
- Signed off by R. Santos (sample), 4 Nov, 4:12 PM
- Locked in Jaz through 31 October, every account read back
The firm's routine, done. The judgment, left to you.
Mendiola does the reading, matching and arithmetic of a firm's month. It shows its work, proposes what to change, and waits for a person.
A close, step by step
The same firm, three desks
What a partner, a reviewer and a member of staff each see first, do, and leave to someone else. Red is Mendiola working for them; blue is their own act.
Partners and managers are the firm's admins. They see every company the firm shares with them, decide how each one is set up, and sign.
Starts the day with
- The Closing board: every monitored company's latest period, worst first, with who asked, who reviewed and who signed.
- Each company's Dashboard: what is waiting, in one task list.
Does
- Signs a period off. Mendiola lists anything still open as a warning; it never blocks and never signs.
- Reopens a period, with a reason.
- Locks the books in the ledger through a month end, after sign-off, with every account read back.
- Approves or rejects the close's proposals: bank matches and accruals.
Sets up
- Chooses who is an admin and who is staff, and which companies each person works on.
- Switches sending to the ledger on for a company, and close monitoring, its cadence and its materiality.
- Marks a company private: then only its creator sees it, other admins included.
An admin, or staff when the firm lets its staff review. The reviewer works through one period of one company.
Starts the day with
- The closing review: the period's statements against the comparative, every figure worked out by code from the books.
- A query on every line Mendiola cannot explain, with its figures.
Does
- Answers the checklist, item by item. A yes over a finding needs a note.
- Raises, edits and clears queries, and downloads the client's list of questions.
- Approves or rejects proposals when the firm lets staff review.
Then
- Asks the partner to sign. The sign-off shows them every warning the review left.
Staff are the firm's members. Each works on the companies an admin assigns them, and sees no other.
Starts the day with
- Their companies' documents: what arrived, what Mendiola read, and what went to the ledger as a draft.
- Queries waiting for an answer.
Does
- Adds documents, checks what was read, and sends a company's drafts to the ledger.
- Asks for a review of an ended period, and answers queries.
- Runs a company's automated close on demand, where the firm uses it.
- Asks the firm agent about their companies, with their own ledger key.
Leaves to others
- Signing off, locking and every setting stay with the admins.
Documents
Getting clients' paper into the ledger, read once and sent as drafts.
Documents to the ledger
Clients' bills and receipts arrive from their Drive folders or by upload. Mendiola reads each one and sends it to the ledger as a draft for your team.
AvailableSummaries of purchases and sales
A client's spreadsheet becomes bills and invoices in Juan: suppliers found by TIN, withholding set by the sheet's own ATC, and anything unclear held for a person.
AvailablePOS sales reports
A month of point-of-sale reports checked and released to Juan as one sales period, by a person, from its own page.
AvailableClosing
Every client's period, checked, reviewed, signed and locked.
Close monitoring and sign-off
Every client's period on one board: open, review requested, in review, signed off. A partner signs a period off; Mendiola warns about anything still open and never signs for you.
AvailableClosing review
Mendiola reads the period's books, computes every statement line against the comparative and raises a query, with its figures, for anything it cannot explain.
AvailableAutomated close
On a schedule you set, Mendiola runs the close checks for each month, proposes bank matches and drafts accruals. A person approves each proposal before anything reaches the ledger.
Early accessPeriod lock
After sign-off, an admin locks the books in the ledger through the month end, one button and one date, with every account read back to prove it held.
Early accessAgents
Ask about a client's books in plain words, inside the firm's own walls.
Firm agents
Ask about a client's books in plain words. Agents read and draft; a change in the ledger waits for your click on a confirmation, and nothing is ever sent on your behalf.
AvailableThe firm
What the firm knows and who did what, kept in one place.
Firm brain
Your firm's own procedures as skills, and every supplier your firm has seen across its companies, kept inside the firm.
AvailableActivity log
Every change names who made it: a person, or Mendiola on a person's behalf. The log is append-only.
AvailableCompliance
The Philippine tax work around the books, read from the books.
BIR invoice vouching
Each supplier invoice is checked against the BIR's invoicing rules before it reaches Juan, so a missing TIN or VAT statement is caught while it can still be fixed.
AvailableTax filings
Every return each company owes, filed or not, paid or not, with a copy of each filing document Juan holds.
AvailableEWT exposure
What expanded withholding a company should have withheld and remitted, priced at the rates and penalties in the law, from its books in Juan.
AvailableAudit risk
A screen of each company against the BIR's audit selection criteria in RMO 22-2026. A screen, not a finding.
AvailableAudit readiness and case clock
What the BIR can match between a company's books and its filed returns, and, once a letter arrives, every deadline the law sets, from the dates a person confirms.
Early accessBank
Bank data for US firms, read-only.
Bank data through Plaid
Connect a client's bank once and read its accounts and posted transactions, read-only, with exports. Nothing is written to the ledger from here.
Coming soonSee your own close in Mendiola.
We'll walk through a month for one of your companies, with the people who built it and use it every day.
- Prepared
- Mendiola
- Reviewed
- Your reviewer
- Signed off
- Your partner